How to Run a Virtual Event

Over the last few years, we’ve seen more and more fully virtual events popping up. We’re honored to be part of new groundbreaking ways we can all continue to teach, connect, and inspire each other. There are some huge benefits to going remote with your event.

First and foremost, you can expand your audience to include participants from all over the world! Without the constraint of a physical location, accessibility is increased and anyone can attend. In 2018, All Day Dev Ops made it easy for its attendees around the world with links to each timezone.

Another great opportunity is the ability to book any speaker or presenter. Now that you don’t have to deal with travel limitations, you can invite more speakers to present from anywhere around the world.

9 TIPS FOR MANAGING YOUR VIRTUAL EVENT WITH SCHED

1. Show Your Video Stream
Display your YouTube, Twitch, or Vimeo stream in the session details. Attendees can view sessions without navigating away from Sched. Add the direct link in the video stream field. The video will automatically embed for attendee viewing. Please note, you will not add the embed code. (currently only available on web)

View the guide to editing session fields

2. Link Your Sponsors with Sessions
Your partners can sponsor specific sessions. When attendees are creating their personal agenda, they’ll see which sponsor is hosting and during the session times there’ll be an influx of traffic to each session page and sponsor profile.

3. Add Your Exhibitors
Create a complete directory with all your event exhibitors. Attendees may not be able to stop by a physical booth but with all the details added to your event, they can browse exhibitor websites and connect directly with representatives.

How to add exhibitors

4. Schedule Messages to Keep Attendees Engaged
Use scheduled messages to send announcements and stay connected with your attendees throughout the event days. You can create a timed campaign to highlight sessions, speakers, sponsors, and more. You can even message out vendor offers to get your attendees interacting with the exhibitor profiles you just added.

5. Make Real-Time Updates to Your Event
With your remote event, there might be more flexibility for last-minute additions or changes to the schedule. When you update your event on Sched, changes are instantly live across all platforms for your attendees.

Download the app

6. Open to a Broader Audience
Your event is no longer held back by location and venue constraints. Participants that couldn’t attend because of travel costs or scheduling limitations can take part from anywhere. Think about additional target audiences that can benefit from your event and reach out to them.

7. Overcome Venue Constraints
Just as the distance is a constraint, event space can create limitations too. With attendees joining from the comfort of their homes, there is no need to worry about session space being too small, too big, too warm, too cold, too loud, or too hard to find. A computer and decent internet connection is all your attendees will need!

8. Less Upfront Costs
Balancing out your budget just became infinitely easier. No more carefully timing how to budget the venue deposit, food costs, or travel reimbursements, etc. with ticket sales. You can create an unlimited free trial with Sched, get your event page looking perfect, and upgrade when you’re ready to go live.

9. Positive Environmental Impact
With a virtual event, you’ll fully eliminate the need for paper and for folks to travel.

Reach out to our Sales team to find the best plan for your event