While it’s tempting to get it all done in a day, we discourage making a virtual event 8 hours long. It’s best to host events for shorter periods over multiple days, for the best experience of your team, speakers, and attendees.
This is your time to be innovative and creative. Using Sched for your virtual event doesn’t require a lot of technical know-how to make your event a success. That being said, here are our top tips on how to best engage your remote attendees at your virtual event:
1. Make Sign Up Easy
Make this process as stress-free as possible by having attendees register on Sched or on a separate registration platform. Sched seamlessly integrates with other registration platforms such as Eventbrite. It’s also easy to import registrants by spreadsheet.
Sched allows you to better organize sessions offered and provides the data to determine where modifications are needed to make your participants happy.
2. Make Attending Easy
These days, everyone is inundated with emails. Make attending your sessions super easy by embedding your streams and videos directly in Sched.
3. Start On Time
Attendees have been eagerly waiting for your event to start, so be sure to start your sessions on time to encourage engagement. Get speakers and hosts in the room well before the session starts.
And, while it seems like it should all work itself out -and maybe it would- we highly recommend your team performs speaker training and test-runs well before your event.
Speaker training: Train your speakers, moderators, and volunteers at least 2 to 3 weeks in advance.
Test-run: Do a dry run with speakers, organizers, and volunteers 2-3 days in advance.
Everyone knows that things will go wrong during your event, and virtual events are no different. Try to eliminate as many as possible by making sure your team is prepped for success.
And, in case someone experiences an unstable network connection, be sure to obtain your speaker’s slide decks in advance to get ready to jump in and help.
4. Ask For Undivided Attention
There are a lot of distractions at home. Doesn’t hurt to remind yourself and remind others to put as many as you can out of arm’s reach.
5. Plan Interaction
Collect questions before your event to prevent delays from unmuting attendees who use the raise-hand feature during a webinar. Live questioning will require moderating.
6. Poll Questions
7. Chat and Q&A
You can encourage attendees to actively chat before, during, and/or after sessions. There are several routes you can go here, and we suggest focusing on an outside platform like Slack. These conversations can add additional levels to your event and create connections, but it is best to keep them organized (e.g. various Slack channels) and have them moderated by event admins or volunteers.
8. Breakout Sessions
Use Zoom to create breakout rooms for your session with set time limits. Be sure to provide your attendees with related questions for smaller groups (3-5 people) to discuss and you’ll discover attendees of your event becoming fast friends.
9. Ask For Feedback
Sched provides various feedback tools including a simple survey for session feedback and comments. Explore using more robust surveys through Google Forms or SurveyMonkey.
As an organizer, you’ll be missing out on the majority of attendee’s facial cues to tell you how you’re doing, so best to ask them virtually. Find out what you’re doing well and also what you can improve on.
Interested in learning more?
Check out our webinar How To Run Successful Virtual Events. This hour-long webinar will help you become a virtual event maestro answering questions such as:
- How do I prepare and plan for my virtual event?
- Who do I need on my team to ensure my virtual event’s success?
- How do I create an interactive experience with my virtual event?
- What software, equipment and infrastructure do I need to organize and run my virtual event?
- What are the best ways to market my virtual event?
- How do I follow-up with attendees after the event is over?