If you have ever attended an event, you know how challenging it can be to keep track of things. From keynote speeches to breakout sessions, networking events, and meals, there’s always something going on. As an event planner, it’s your job to keep attendees in the loop.
Staying on top of event schedules is crucial for both attendees and event planners. For attendees, it ensures that they don’t miss out on any valuable sessions or events. For event planners, it helps attendees to have a positive experience and get the most out of the event.
In this article, we will explore how Sched’s event management software helps attendees easily access and review their event schedules and information.
Challenges planners face with managing an event schedule
Managing event schedules can be challenging, especially if you’re managing a large event with multiple sessions and events. Some of the most common challenges faced by event planners include:
- Keeping track of changes to the event schedule
- Communicating changes to attendees
- Ensuring that attendees have access to the most up-to-date information
- Managing conflicts between sessions
These challenges can be time-consuming and stressful for event planners. Fortunately, event management solutions like Sched can help simplify the process.
One of the best ways to manage your event schedule is by creating your own event website. This will allow you to provide attendees with all the information they need, including the event schedule, speakers, and location.
To manually create your event website, you can use a website builder like Squarespace or WordPress. While these platforms offer a range of templates and tools, they often require a lot of time and technical resources depending on your requirements.
An alternative is Sched’s standalone web browser site. With Sched, you can automatically create a website that’s dedicated to your event. Choose the look of your website with branding options such as banners and footers. You can also feature sponsors and incorporate essential event information.
Embed the event schedule on your own website
Do you have an existing event website or a website that attendees already go to? To minimize confusion and centralize your information, it’s possible to embed your event schedule, speaker list, and event information right into your existing website with Sched.
This means that attendees can access the event schedule from your website and stay up-to-date with any changes or updates.
The embed option provides the same level of functionality as Sched’s standalone website while also making content changes simple. Anything you adjust in the control panel will be immediately applied to your website.
An added benefit is that you can use Sched’s embed feature for event marketing purposes. Simply embed ahead of your event so that potential attendees can preview sessions and other event information.
You can also host your content on Sched indefinitely after the event. Maximize engagement and boost interest for your next event by hosting post-event content.
Make your event schedule accessible on mobile devices
In today’s digital age, it’s essential to make your event accessible on mobile as well as desktop. Most attendees will attend with a smartphone or tablet, which they can use to access the event schedule and information.
Attendees download the app from the App Store or the Google Play Store to access the event directory. They can simply search for your specific event and gain access to the event schedule, speaker bios, and other important information.
The app also allows attendees to create a personalized event schedule, which they can use to keep track of the sessions and events they want to attend.
Build a branded event app for your event schedule
Branded mobile apps provide attendees with a unique and personalized experience, and help promote your brand and event. However, building them is often costly and time-consuming.
If you want to take your event to the next level, Sched can shoulder the burden and build a native app that’s dedicated to your event.
Customize the look and feel of the app with your brand’s colors, logo, and banners. You can also choose the icon that appears when attendees download your app from the App Store or the Google Play Store. Keep your brand top of mind as attendees browse their event schedules.
Native mobile apps also enable you to access push notifications. If you have last-minute updates that attendees need to be aware of, such as timing or location changes, alert them directly on their phones with a push notification.
Managing an event schedule can be a challenging task, but it’s essential to ensure that attendees have a positive experience. With Sched’s event management solution, you can create a customizable event schedule that can be embedded into your event website.
Try Sched free and see how it can help you manage your event schedule and provide attendees with a positive experience