Planning school events is hard. You’re managing speakers, tracking attendees, sending reminders, and trying to make the experience feel seamless for everyone.
To do it well, you need a platform that’s easy to use, keeps things organized, and helps your team stay on the same page.
In this guide, we compare Sched and Yapp, two popular tools for K-12 event planning. You’ll see how they stack up on scheduling, registration, communication, analytics, and more, so you can choose the best fit for your team.
Key Takeaways:
Table of contents
- 1 Key Takeaways:
- 2 Sched vs. Yapp: Which is the Best Choice for K-12 Schools?
- 3 Sched vs Yapp: A Side-by-Side Feature Comparison
- 4 Sched vs Yapp: A Pricing Comparison
- 5 Sched vs Yapp: Pros and Cons for K-12 School Events
- 6 Why K-12 School Event Planners Trust Sched Over Yapp
- 7 Sched or Yapp? Here’s How to Decide
- 8 Why Sched Is the Best Event Planning Software for K-12 Schools
- Sched is purpose-built for K–12 schools. It supports multi-day, in-person, virtual, and hybrid events with tools for scheduling, check-ins, speaker proposals, feedback, and more.
- Yapp is a mobile-first app builder ideal for simple, one-day events that prioritize social interaction.
- Sched offers a 30-day free trial, a 60-day money-back guarantee, and up to 20% off for educators. Yapp starts at $399/year with a 14-day free trial.
Sched vs. Yapp: Which is the Best Choice for K-12 Schools?
Choosing between Sched and Yapp starts with understanding what kind of event you’re planning.
Sched is built for all kinds of K–12 school events held year-round, from districtwide professional development to parent-led conferences. It handles everything from speaker proposals to QR check-ins to feedback collection with tools that work across mobile and desktop, for both small teams and large districts.
It supports in-person, virtual, and hybrid formats. And it’s simple enough for any educator to use, without any tech support.
Yapp is a lightweight mobile app builder. It’s best for teams who only need to display a schedule and send real-time updates to attendees. If your event is short, simple, and mobile-only, it may be enough. But for anything more complex, it falls short.
Sched vs Yapp: A Side-by-Side Feature Comparison
Here’s how the two event planning and management platforms compare on core features and capabilities:
| Feature | Sched | Yapp |
| Event Scheduling | Allows you to build multi-track agendas, assign rooms, and set session capacity with clear visibility. | Provides simple mobile schedules. No room assignments or advanced session tools. |
| Attendee Management | You can register participants, manage attendance with QR codes, and offer personalized schedules. | Attendees can view their agenda through their personalized profiles. |
| Digital Access | Offline Mobile event app for iOS and Android, plus web access with branded event pages for easy access on any device. | App-first experience for iOS and Android, ideal for mobile-driven events. |
| Communication | You can send push notifications before, during, and after the event. | Integrates push notifications and allows comments from attendees via social feed. |
| Speaker & Sponsor Tools | Has a built-in call for papers with a committee review feature included, plus session management. It showcases sponsor listings on a branded page. | Allows adding speaker bios and session details, but lacks proposal review or structured session workflows. |
| Analytics | Gives you real-time attendee registration data, session feedback and reporting. | Analytics are mostly focused on app usage. |
| Free Trial | 30-day free trial available for all plans. | 14-day free trial available. |
Sched vs Yapp: A Pricing Comparison
Sched’s Flexible and Transparent Pricing Breakdown
| Plan | Monthly Price | Key Features |
| Launch | $50.00 | Expanded attendee management, schedule customization. |
| Boost | $125.00 | Advanced analytics, integrations, and branding options. |
| Ultra | $417.00 | Comprehensive enterprise-level features and full customization. |
See a full breakdown of Sched’s plans and pricing here.
Sched’s Education Discount
All educators and faculty members are eligible for an up to 20% discount on Sched.
Yapp Pricing: Based on Number of Apps
Yapp’s pricing depends on how many apps you plan to create, ranging from one to ten or more. Here’s a breakdown of the annual cost for one app across Yapp’s plans:
| Plan | Yearly Price | Key Features |
| Basic | $399 | Easy-to-use editor, templates, unlimited installs. |
| Core | $649 | Post scheduling, app analytics. |
| Team | $799 | Multiple admins, social feed moderation. |
Sched vs Yapp: Pros and Cons for K-12 School Events
While Sched and Yapp share some useful features such as support for in-person, virtual, or hybrid formats and the ability to customize your event’s look and feel, they serve different needs.
Here’s a quick breakdown of what each platform does well, and where it may fall short (depending on your event type).
| Software | Pros | Cons |
Sched | ✅ Comprehensive tools for scheduling, attendance, and feedback. | ❌ Doesn’t support building multiple standalone apps. |
| ✅ Built for K-12 workflows, with powerful features for professional development, conferences, and student events. | ❌ No built-in social feed for attendees to post and comment during the event. | |
| ✅ Supports in-person, virtual, and hybrid events of all sizes. | ||
| ✅ Real-time event analytics and reporting. | ||
Yapp | ✅ Affordable, especially if you only need a mobile app for your event. | ❌ Limited features for complex event planning. |
| ✅ Engaging mobile features like social feeds. | ❌ No built-in proposal collection or detailed session tools. | |
| ✅ Great for quick community events or mobile-only experiences. | ❌ More focused on mobile engagement than full event planning. |
Why K-12 School Event Planners Trust Sched Over Yapp
Sched users often highlight how it simplifies planning across teams and events of all sizes, and the amount of work and costs it saves for teams involved. Customers call out its simplicity, flexibility, and the way it brings everything together in one place.
“Instead of paper schedules or Google Sites and Forms, we had everyone register and access everything through Sched… It really streamlined things”.
– Nichole McCullers, Director of Leadership, Wake County Schools
“Think about the amount of labor and cost savings. I can assign out all my sessions in one day. You can’t do that without an app like Sched”.
– Craig Lawson, Director of Digital Learning and Media, Pender County Schools
Yapp users, on the other hand, tend to focus on attendee connections and ease of customization.
“Our Yapp was so effective in connecting attendees with each other and giving them real-time information along with helping them navigate the conference with ease. The social feed was very effective”.
– David S., Public Relations and Communications
“I liked how easy it was to build and I was also able to get help where I needed it in a timely manner. I was able to personalize what I needed without having tons of things on the app that we don’t need”.
– Omayra C., Manager, Meeting Operations, Non-Profit Organization Management
Are you looking to make school event planning easier? Watch a quick demo video to see how Sched can help you run meaningful events.
Sched or Yapp? Here’s How to Decide
Choose Sched if you want to:
- Collect speaker submissions, manage sessions, and track attendance in a single platform.
- Manage in-person, hybrid, and virtual events across mobile and desktop devices.
- Build personalized schedules for attendees.
- Send real-time updates and reminders to your event attendees.
- Easily share session materials before, during, and after the event.
- Gather feedback and event analytics insights.
Choose Yapp if you only need to:
- Builds one or multiple mobile apps for fast communication and schedule sharing.
- Prioritizes attendee engagement through in-app social features.
Why Sched Is the Best Event Planning Software for K-12 Schools
Sched is your school planning partner. It gives educators the structure, flexibility, and real-time data they need to run seamless events.
If you’re looking to simplify planning and create a better experience for staff, parents, and students, Sched is the best choice for your next school event.Start your free trial and see why thousands of K–12 teams trust Sched every year.
