When it comes to planning and managing events, having the right software can make all the difference. Sched is a popular event management software that offers a wide range of features to help you streamline your event planning process. 

However, with different Sched pricing plans available, it can be challenging to determine which option is the best fit for your needs.

In this article, we will delve into the world of Sched pricing and help you understand the factors that determine the cost, what each plan includes, and provide tips to help you choose the right pricing plan for your event’s success.

Factors that determine event management software pricing

Before we dive into the specifics of Sched pricing plans, you might even wonder why event planning software costs so much? Well, it’s important to understand the factors that influence the cost of event management software.

The complexity and scale of your event, the number of attendees, the duration of the event, and the level of customization required all play a role in determining the pricing. 

Additionally, some event management software providers offer different tiers of pricing plans with varying features and support levels.

By considering these factors, you can get a better idea of the cost involved in using event management software like Sched.

Education & Non-Profit Organization Discounts

Sched understands the unique needs of educational institutions and non-profit organizations. That’s why we offer special discounts for these sectors. 

If you are an educational institution or a non-profit organization, you may be eligible for discounted Sched pricing. These discounts can help you save on event management software costs and allocate more resources toward the success of your events.

P.S. For those in this sector, here’s some bonus advice for professional development conference planning to take home with you! 

What’s included in Sched’s pricing plans?

There are three Sched pricing plans: Essentials, Plus, and Premium. Each plan comes with its own set of features and benefits. Let’s take a closer look at what each plan includes:


The Essentials plan is the most basic option offered by Sched. It is suitable for small events or organizations with limited requirements.

With the Essentials plan, you get access to basic features such as event scheduling, attendee registration, and basic reporting. This plan is designed for those who are just getting started with event management and want a simple and cost-effective solution.


The Plus plan is the middle-tier option offered in Sched’s pricing plans. It is ideal for organizations that require additional features and support.

With the Plus plan, you get all the features included in the Essentials plan, plus additional benefits such as networking features, custom branding, session capacities and waitlists, and sponsor profiles. This plan is perfect for those who want to better engage participants and have more control over their events.


The Premium plan is the top-tier option offered by Sched. It is designed for organizations that need more extensive support and reporting.

With the Premium plan, you get access to all the features included in the Plus and Essentials plans, as well as priority customer support, dedicated account management, and advanced integrations. This plan is suitable for those who want a comprehensive solution to manage events with ease.

How much does it cost to host a single event?

Now that we understand the different pricing plans offered by Sched, let’s talk about the cost involved in hosting a single event. 

Sched pricing for hosting a single event depends on the plan you choose and the number of attendees. 

Sched Pricing

Each additional 250 attendees costs an extra $250. You can use the slider on our pricing page to forecast your price based on the number of attendees. 

How much does it cost to host multiple or ongoing events?

If you are planning to host multiple events or have ongoing events throughout the year, Sched offers subscription-based pricing options. The subscription pricing provides you with the flexibility to manage multiple events under a single plan across a 12-month period

The cost of hosting multiple or ongoing events with Sched depends on the plan you choose and the number of events you plan to manage. 

You also need to be aware that there can be a lot of hidden costs of event management apps. That’s why Sched offers discounted rates for multiple event management, making it a cost-effective solution for organizations that frequently host events.

Standard Pricing:

Cost Of Hosting Multiple Events  Standard (Sched Pricing)

Non-Profit Pricing:

Cost Of Hosting Multiple Events  Non Profit (Sched Pricing)

A subscription covers you to run events of up to 1000 attendees per event. Additional attendees cost $200 per 250 attendees. 

Want a helping hand with the setup without committing to Premium? You can opt to purchase set-up assistance as an upgrade on an Essentials or Plus subscription, to cover your initial setup. The cost for this is $3900.

Tips for Choosing the Right Pricing Plan for Your Event

With so many options to choose from, selecting the right pricing plan for your event can be overwhelming. Here are some tips to help you make an informed decision:

  • Assess your event’s needs and team resources: Evaluate the scale, complexity, and customization requirements of your event. How much time do you have for implementation? This will help you determine which features are essential for your event’s success.
  • Consider your budget: Set a budget for your event management software and choose a pricing plan that fits within your financial constraints.
  • Take advantage of free trials: Most event management software providers offer free trials. Take advantage of these trials to test out different plans and see which one works best for you.
  • Seek recommendations and reviews: Reach out to peers in your industry or read online reviews to get insights into the experiences of others who have used Sched. Their feedback can help you make an informed decision.

By following these tips, you can select the pricing plan that aligns with your event’s requirements and budget, ensuring a successful event management experience. And here’s one final tip: how to justify the cost of event planning software to your boss!   


Choosing the right pricing plan for your event management software is crucial for the success of your event. Sched offers a range of pricing options to suit different event sizes and budgets.

By understanding the factors that determine Sched pricing, knowing what each plan includes, and considering your event’s specific needs, you can make an informed decision.

So, why wait? Discover Sched for free and start your free trial to experience the power of efficient event management software firsthand.