Sched vs. RSVPify

Summary

• Streamlined Event Management: This article compares two leading event management tools, Sched and RSVPify, offering insights into their features that simplify planning and execution of any event, whether it’s a conference, festival, or professional workshop.
• Feature-Rich Platforms: Both Sched and RSVPify provide robust functionalities including attendee tracking, customizable event registration, and interactive scheduling, enhancing both the planner’s and attendees’ experience.
• Cost-Effectiveness and Pricing Models: The article provides a detailed comparison of pricing strategies for Sched and RSVPify, helping readers identify which tool offers more value based on their specific event needs and budget constraints.
• User-Friendly Interfaces: Emphasizes the ease of use of Sched, making it ideal for first-time event planners, and highlights RSVPify’s customizable templates and guest management features, making both platforms accessible to a wide range of users.
• Adaptability Across Event Types: Discusses how both platforms accommodate various event formats like in-person, virtual, and hybrid, ensuring versatility and adaptability in a rapidly changing event landscape.
• Real-World Applications and Testimonials: The article includes case studies and user testimonials that showcase how real organizations have successfully leveraged these tools in high-stakes settings, providing practical insights and user satisfaction levels.
• Incentives and Free Trials: Readers are informed about the free trials and discounts available, particularly for educational, non-profit, and startup sectors, encouraging them to experience the tools firsthand to make an informed decision.

When organizing or planning an event, a reliable tool can be indispensable. However, with so many on the market, it can be difficult to discern which one is right for you.

Sched and RSVPify are among the global leaders in event management software. Both companies’ products have features to make planning and running your event easier.

In this article, we’ll see if Sched is one of the best RSVPify alternatives. We’ll also assess the all-important RSVPify pricing to see if it stacks up when compared to Sched.

Sched vs. RSVPify – An overview of features

Sched allows users to plan and manage events by streamlining the planning process. All events, regardless of size, can be integrated with the Sched system. Professional development events, conferences, festivals, and workshops are the most typical.

Event schedules and interactive experiences are key features of Sched’s product. Ticketing and registration are also covered. This allows you to manage your attendees, speakers, and sponsors with ease.

Similar to Sched, RSVPify covers all stages of the event management process. This includes from invite through to the show itself. You can easily track invitees through their RSVP link, which also ties up with check-in. Users can also customize the themes and layout of their event registration and RSVP form. Bespoke event website templates are available too.

Sched’s primary features

Sched’s scheduling platform is adaptable and can be used for all types of events. This includes in-person, virtual, or hybrid.

Sched’s key features include:

• Scheduling: Sched’s scheduling tool can be easily accessed on both web and mobile devices. Event planners can easily plan and manage meetings and events across multiple tracks and days.
• Managing attendees: Sched’s attendee management tool can be used to track registrations, sign-ins, and attendance. The popularity of events can also be monitored. This real-time data allows event planners to alter schedules and locations if required.
• Mobile app: Sched’s mobile app is fully customizable to your event’s branding. This makes it easy to access on the conference floor and can boost both engagement and brand.
• AI features: With Sched, you can Leverage AI to make your event planning smarter and more efficient. 
• Call for Papers tool: You can effortlessly create a pro call for papers page. Plus, the software handpicks the best candidates for you. 

All of Sched’s features are demonstrated in our handy seven-minute demo.

RSVPify’s primary features

• Ready-made templates allow the customization of your event website. It’s also possible to track invitees from invite through to check-in. The selling of tickets is also covered.
• Intuitive guest list management through the use of online invitations and QR codes. Meanwhile, RSVPify’s tagging system allows you to keep track of all your attendees.
• A straightforward management system. This allows the tracking of donations and gifts, check-ins, and seating charts. Email reminders and appointment scheduling are also included. All data generated appears on an easy-to-use event dashboard. This information can be filtered as desired, as well as imported and exported to a CSV file.

Why Do Event Planners Love Sched? from Sched Support on Vimeo.

Sched vs. RSVPify – Pricing comparison

Price is always going to be a key factor when considering event management software. Here is how Sched and RSVPify compare.

Sched’s Pricing:

Sched’s pricing plans give you the freedom to plan more, for less. Every plan includes unlimited events and free small events for up to 50 attendees. 

Sched’s pricing starts from:

• Launch: $600
• Boost: $1,500
• Ultra: $5,000

Inviting more attendees? Only pay for what you need; Sched lets you tailor your plan with attendee bundles.

Sched also offers generous discounts for specific organizations:

• Education
• Non-profits
• Government
• Startups

You may also be eligible for a discount if you already use event management software. Save up to 20% with Sched’s switching discount. 

This could be a cost-effective option, making it one of the best RSVPify alternatives.

RSVPify’s Pricing:

The pricing for RSVPify is based on a monthly subscription model. For Personal and Professional Events, there is no long-term contract. Users can also cancel at any time. Meanwhile, the Custom model is billed annually. The three models are:

•         Personal Events: Starting at $19/month
•         Professional Events: Starting at $39/month
•       Enterprise (Custom): Starting at $499/month

If you are selling tickets to your event, these are all free to use. This is because RSVPify offers a pay-as-you-go option of 1.95% + $0.90 on ticket sales. You also get a free upgrade when you sell tickets to your event through the app.

Sched vs. RSVPify – Pros and Cons

Sched and RSVPify both offer similar features when it comes to event management. However, there are advantages and disadvantages to both platforms. These considerations are important when considering RSVPify alternatives. Here is the breakdown:

Sched’s pros:

• Sched’s platform is ideal for non-techy or first-time planners as it is intuitive and easy to use.
• The mobile app is strong, particularly on the event floor.
• Sched has comprehensive reporting tools. These enable data to be displayed on a spreadsheet. Other formats are available by request.
• Sched offers a Free Demo, Live Webinar, and Live Trial so you can assess the product with no commitment to buy.
• Built-in AI features like event session titles and description writers. 
• A simple one-off payment with no recurring subscription.
• Discounts are available for non-profit and educational organizations.
• Sixty-day money-back guarantee.
• High-tech tools for optimizing event planning, like the Call for Papers feature. 
• Available on both desktop and mobile.
• Fully integrated with the most popular social media sites.
• It is straightforward to update previous events, making it easier to use than RSVPify.

Sched’s cons:

• Limited exhibitor management feature.
• English language only at this time.

RSVPify’s pros:

• Enhanced security allows RSVPify to offer services to events that require the handling of sensitive personal data. This includes events that require age verification or vaccine passports.
• RSVPify has a range of extras. These include listing things like meal options and specific dietary information of attendees.
• Customized event website or registration-only options are available.
• Free option to get you started.
• Affiliate program available.

RSVPify’s cons:

• Video demo not available on-site.
• Navigation is complicated as there is a range of excessive and unnecessary features.
• Tools for promoting on social networks are limited.
• External and API integrations are limited.
• Updates to previous events require initial deletion. This results in unwanted additional hassle.

Sched vs. RSVPify – Case Studies

A Sched case study

In March 2021, the Jesuit High School in Portland, OR, ran the Jesuit Day of Community & Action. This was part of Social Justice Week. This took the form of a mini-conference that had workshops and a keynote address. It was initially going to be an in-person event but state guidelines meant it had to switch to being a virtual one.

Keeping participants’ information secure was a key facet of the program. Sched ran a private event as a result. They also ensured engagement by publishing a color-coded agenda. This enabled everyone to participate in the sessions that mattered most to them. Admins also worked together in real-time to ensure the event ran smoothly.

“When we realized early in 2021 that the event would have to be virtual, it forced us to revise our overall vision and think carefully about the logistics of organizing the attendance of over 1400 people for a virtual one-day mini-conference. Sched to the rescue! Setting up the event via Sched allowed a small team of three people to organize an amazing keynote speaker and over 30 workshops from people both inside and outside our community. Given that it was an educational event for high school students, we really appreciated how easy it was to get all the students set up with accounts, keep the event private, and organize all of the speakers and sessions into a coherent package that was easy for everyone to navigate.“

“The feedback from our community was hugely positive, both about the content and the Sched tool, and we will plan to use Sched again next year even if we can hold the event in person.”

Alyssa Tormala, Jesuit High School, Vice Principal of PD and Innovation

An RSVPify case study

In the fall of 2022, the Sketchers Foundation hooked up with RSVPify to organize the check-in of participants for the Skechers Pier to Pier Friendship Walk. They utilized their QR Code feature to ensure easy check-in.

“Our goal day-of is to ensure a smooth morning for our sponsors (getting exhibitors in and out of the venue without incident) and walkers (getting participants from the shuttle locations and back promptly). We always want check-in to go easily, and RSVPify helps with that – the QR code is wonderful for those who can find it in their email! We also want to be able to quickly tabulate our walker numbers and sponsor dollars – RSVPify makes the walker counting super easy.”

Amy Trell, Director of Development and Events for the Skechers Foundation

Sched vs. RSVPify – User Reviews

When buying anything online, user reviews can be very helpful. Event management software is no different as they highlight real-world practical uses. This means you can more easily gauge whether Sched is a strong alternative to RSVPify.

Some of the most useful reviews we have found for Sched and RSVPify are listed below:

Sched’s reviews

“Communication is the main problem that Sched solves. It’s an at-a-glance snapshot of an entire evening that easily drills down into specifics. It invites interaction, so that’s another communication problem solved/helped. I couldn’t be more thrilled to have Sched working on my event’s behalf. Thank you!”

Heather B.

“We are a preK-12 school district that hosts a yearly EdCamp in which teachers sign up for workshops delivered by their peers. Sched is a huge time saver, in that it allows us to communicate directly with presenters and attendees, to control the schedule, to create room signage, to add venue maps, and to generally make the day run smoothly. It saves paper, as we don’t have to print all those workshop overviews (which we were always doing at the last minute because we had to chase people down for them!), and helps us control the number of people attending workshops so they are not overbooked. I don’t know how we would be able to do this at this scale without Sched!”

Kristen T.

RSVPify’s reviews

“I love the ability to customize the landing page with my company’s brand colors and logo. The dashboard is also handy and easy to use. I also liked the ability to send out invites and reminders from the platform to my RSVP website.”

Allison Y. – Marketing & Communications Specialist

“A great product to use for large events! Great for keeping invitations on brand to all marketing materials! The team is very helpful with any questions you may have and all capabilities met the needs of my event. Especially loved being able to pull a spreadsheet with all event RSVP details.”

Chenelle C. – Marketing Manager

The takeaways

It is easy to see why Sched and RSVPify are considered leaders in the field of event management software. Both companies have fantastic products that are highly valued by their customers. The RSVPify pricing model is quite different to Sched’s and this could be a key factor for you.

Sched is a good alternative to RSVPify if you work in education or a non-profit business. This is because the company has extensive experience in these sectors.

The right call for you will depend on both your budget and specific needs. It is important to analyze all of your options thoroughly. Meanwhile, if you have any queries about what Sched can offer, do not hesitate to contact us. You may also be tempted by our free trial sign-up, which should answer many of your questions.