Our team loves creating and producing virtual conferences, meetings and events! We have suffered from a few missteps and have learned not only from our own experiences but also from other virtual event organizers and producers. Today we bring you some of our top tips and recommendations to ensure your Speakers are at the top of their game and to help ensure the success of your sessions and overall virtual event.
Virtual Conference Speaker Success Tips
- Upgrade Internet Connection
- Wired Everything
- Phone Cameras & Tripods
- Control Your Environment
1. Upgrade Your Internet
We suggest all speakers, panelists, attendees, etc. reach out to their internet service provider and request upgrades/increases to their baseline connection speed. Ideally, all users would be on gigabyte speed connection levels. The increased bandwidth decreases the probability of some preventable problems (e.g. bad video/sound quality).
1-2 Weeks Lead Time
They should generally do this at least a 1-2 weeks in advance of the session as the increase in speed may require a change in equipment (e.g. router upgrades). Most internet service providers will provide the equipment but it may take a few days to actually get delivered, properly set up, and to work out any kinks.
2. Wired Everything
While most people prefer wireless headphones and connections we generally advocate for wired connections.
Ethernet > WiFi
We suggest all event participants use wired, ethernet connections instead of wifi connections. Wired connections provide more stability and increase bandwidth capacity. If a user’s computer does not have an ethernet port they can buy a device that allows the user to connect via an ethernet port. For example, many team members at Sched use MacBook Air computers which do not have a standard ethernet port. We use and recommend this connector to allow you to connect to the internet via an ethernet port.
Corded Mic > AirPods
We do not recommend using wireless microphones because Bluetooth connections can cause serious lags in audio. Try using wired microphones or headsets with microphones to improve the audio quality. Wired microphones that plug into phones or computers are generally better than wireless headsets (e.g. Apple Airpods) for webinars. Some event organizers will also mail lapel mics to help improve audio quality.
3. Phone Cameras & Tripods
Phones cameras today are generally superior to computer cameras. Try using your phone and a tripod as your video camera to improve video quality. Be aware that you may need to mute your computer and turn off the video camera on your computer if you choose to use these devices for your camera.
It is generally better to close your blinds and/or curtains to improve your lighting in videos and webinars. While this is counterintuitive, test it out with a counterpart to see what works best with the lighting for your specific situation.
5. Control Your Environment
Choose a quiet, controlled environment for your session. For example, go to a quiet room, put up a “Do Not Disturb” sign, close and lock the door. Taking these steps will help to prevent external distractions during your session and event.
Eliminate as many distractions as possible. This means closing any/all programs on your computer that you will not be using during your presentation. This also means turning off all external devices that could interrupt your presentation including other tablets, phones, alarms, etc.
Do Not Disturb
We previously suggested turning your phone, tablets, computers, etc. off. If you do not turn your devices completely off, then consider placing them in the “Do Not Disturb” mode. This will prevent distractions during your sessions.
We suggest you keep a glass or bottle of water nearby during your presentation. Your mouth may get dry during your session and this will help to solve that problem.
These are some of the top tips and tricks we suggest you share with your Speakers, Panelists and Moderators. These steps are all aimed at helping to ensure your virtual event’s success by creating the space for your Speakers to give attendees their undivided attention and put their best foot forward.
Looking to learn more about managing virtual events?
Check out our on-demand webinar How To Run Successful Virtual Events!