Are you tired of handling event registrations manually? Do you want to streamline your event registration process? Are you offering a seamless attendee experience? Welcome to our comprehensive guide to event registration systems.
We’ll help you consider the key factors and look for the essential features you need for your event. Discover tricks for creating appealing registration pages and how to manage attendee data.
We’ll also stop your search and provide an overview of the top event registration systems available. Plus you’ll get tips for simplifying your registration process.
Are you ready to learn the advantages of online event registration systems?
Introduction to event registration systems
Event registration systems are online platforms that enable event organizers to manage the registration process for their events. These systems make it easy for attendees to register for events, pay for tickets, and receive confirmation emails.
In addition, event registration systems provide organizers with tools to manage attendee data, communicate with attendees, and track event performance.
Benefits of using an online event registration system
Using an online event registration system has several advantages:
- It eliminates the need for manual registration, which is usually time-consuming and can be prone to human error.
- Online registration systems offer attendees a hassle-free experience as they can register for events.
- Organizers gain real-time information on event performance, such as registration numbers, ticket sales, and attendee demographics.
- Event planners can use automated emails and notifications to communicate with attendees.
- Attendees can make secure payments, which reduces the risk of fraudulent activities.
Factors to consider when choosing an event registration system
If you’re looking for an event registration system, it’s important to keep several factors in mind.
Firstly, it should be easy to use, with a straightforward and intuitive interface.
Additionally, it should be customizable, allowing you to tailor the registration process to your needs. The system should also be able to handle events of varying sizes and complexities.
To ensure privacy, the system needs robust privacy controls that enable you to control attendance.
Lastly, it should have reliable customer support with a responsive team that can quickly address any concerns or issues you may have.
Top features of the best online event registration systems
The best online event registration systems offer several features to optimize registration processes:
- A variety of ticketing options, such as early bird pricing, group discounts, and promo codes.
- Customizable registration forms, enabling organizers to collect relevant information from attendees.
- Event marketing tools, such as social media integration, to promote events to a wider audience.
- Payment processing options, such as Stripe, provide attendees with a secure and convenient payment experience.
- Reporting and analytics, enabling organizers to track event performance and make data-driven decisions.
Overview of the best online event registration systems
There are several online event registration systems available in the market. The best one for you will depend on your specific needs and budget.
Eventbrite
Eventbrite is an extensive platform that offers a wide range of registration options and marketing tools. You can create custom event pages, ticket types, and pricing plans. Tools, like email campaigns and analytics, can help you reach your target audience and track event success.
Eventbrite’s ticketing pricing:
- No fees for free events
- 3.7% + $1.79 Service Fee
- 2.9% Payment Processing Fee
Cvent
Cvent is a more comprehensive platform with advanced event management features. With its event websites and mobile apps, you can provide your attendees with a seamless event registration experience. Cvent also offers tools for event marketing, registration, payment processing, and reporting.
Cvent’s ticketing pricing:
This event registration system’s pricing is not available on their website. However, it is a more expensive option, with pricing typically starting at $10,000/year.
Sched
Sched stands out for its user-friendly interface. You can easily create personalized event websites, registration forms, and tiered ticketing systems. Other features include session scheduling, attendee management, reporting, and social media integration. The platform’s privacy controls include password protection and compliance with data protection regulations.
- No fees for free events
- Essentials: 1.9% + $0.99 per ticket
- Plus: 1.9% + $0.99 per ticket
- Premium: 0.99% + $0.99 per ticket
- + Stripe fees*
*Stripe transaction fees are deducted from the payout amount into your Stripe account. The exact fee amount may vary depending on factors such as your Stripe account type and the card used for payment. For additional information on Stripe’s fee structure, please visit their official website or reach out to their support team.
RegFox
RegFox is a customizable platform with flexible pricing plans and payment processing options. The event registration system offers custom registration pages, pricing tiers, and payment options. You can also set up discount codes, special offers, and refunds for your attendees.
RegFox’s ticketing pricing:
- Free events: $0.99 per registration
- Standard: $0.99 + 1% per paid registrant with a maximum fee of $4.99 per registrant
- In-House Payment Gateway WePay: 2.99% processing fee per transaction
- Custom Gateways: An additional 1% fee + plus your negotiated rate
Ticket Tailor
If you are looking for a simple platform, Ticket Tailor might be the best choice. With its straightforward setup process, Ticket Tailor is a great option for small events. It also offers custom branding, ticket scanning, and integrations with popular payment processors.
Ticket Tailor ticketing pricing:
- No fees for free events
- Pre pay: $0.26 per ticket
- Pay as you go: $0.65 per ticket
Eventzilla
Eventzilla offers a range of tools such as attendee check-in, badge printing, event analytics, and integrations with popular payment processors. It also offers customizable registration forms and email marketing tools.
Eventzilla’s ticketing pricing:
- Basic: $1.50 per registration
- Pro: 1.9% + $1.50 per registration
- Plus: 2.9% + $1.50 per registration
Steps to streamline your event registration process using an online system
Here are some steps you can take to simplify your event registration process with an online system:
- Choose an event registration system that meets your specific needs and budget.
- Customize your registration form to collect relevant information from attendees.
- Select and implement your ticketing tiers.
- Provide multiple payment options to make it easy for attendees to pay for tickets.
- Leverage email marketing and social media to promote your event to a wider audience.
- Track your event performance using real-time reporting and analytics.
Tips for optimizing your event registration page for conversions
Here are our top tips for optimizing your event registration page for conversions:
- Use compelling headlines and images to grab attendees’ attention.
- Incorporate your branding to promote your identity and foster a sense of community.
- Embed your event page on your website so attendees can discover more about you and find your event information easily.
- Provide clear and concise information about your event, such as the date, time, location, and agenda.
- Highlight the benefits of attending your event, such as networking opportunities or keynote speakers.
- Provide a sense of urgency by setting an early bird deadline or limited ticket availability.
- Make it easy for attendees to register by providing a simple and intuitive registration process.
Best practices for managing attendee data and communication
To handle attendee information and communication like a pro, it’s essential to collect all the necessary information from your attendees, such as their names, email addresses, and job titles.
Organizing your attendee list into different segments based on their demographics and interests can provide them with more personalized communication. Automated emails and notifications can help keep attendees informed about event-related details or updates.
Additionally, gathering feedback through a form can provide valuable insights to improve future events. It’s also important to ensure secure payment processing and privacy policies to protect attendee data.
Conclusion
Choosing the right event registration system is the first step toward a seamless attendee experience. This is their first impression of your event, so make it a good one!
Consider factors like user-friendliness, customization, scalability, security, and customer support to choose a suitable registration system for your event.
By following best practices, such as collecting relevant attendee data and optimizing your registration page, you can provide a better overall attendee experience and increase attendance.
Ready to streamline your event registration process? Sign up for a free trial of the best online event registration system today and see the difference it can make for your event.