Two or three years ago, you would never have imagined that hosting virtual events would be so integral in our lives. Right now they’ve become common place for hosting meetings, conferences, or even concerts.

Virtual events continue to gain a foothold in our lives. It’s therefore important to gain the training and insight you’ll need to host virtual events successfully.

Hackers have noticed that virtual events have become popular and they want in on the fun too. They won’t hesitate to breach your events if you give them the chance. You can use these tips and guide to keep your virtual event private and secure from data breaches. 

1. Test Integrations

Running a virtual event often requires that you integrate your platform with other online tools. You may use an event application among others to enhance your users’ experience. In some cases, these integrations give hackers more points to attack when they go after your event. Make sure that you thoroughly vet each application you choose and test the user experience before launching your event to attendees.

Also, remember to monitor your integrations and turn off any that you’re not using during certain parts of the event planning process. When you take these steps, you are minimizing the number of “doors and windows” in your event.

2. Regulate Access

Regulating who can access the virtual event is one way to uphold the privacy of the meeting. It’s very important to know the exact number of attendees you expect and their identities. You can achieve this by making it mandatory for attendees to register for the event. Once a participant completes the registration, you can share the event’s link with them.

If your event is private, never make the mistake of sharing the event’s link on social media platforms. This makes the event a free-for-all show. Virtual events have a lock feature that helps in access regulation. You can use this feature to block unwarranted access once your attendees have logged in. The lock feature can only be successful if you schedule a deadline for accessing the event for the attendees.

3. Monitor the Users

It’s possible for attendees to share the link with their friends or family members. This can cause problems, especially for sensitive events like weddings or security conferences. That is why it’s important to monitor who is at your event when attendees log in.

Suppose you host an event expecting 20 participants, then 30 people join in; what does this tell you? It’s a red flag for unwarranted users. If you had a pre-registration requirement in place, then you’ll be able to tell who the intruders are. You are at liberty to kick them out of the event.

4. Have Cybersecurity Measures in Place

Cybercriminals are always on the prowl for networks to infiltrate. You need to have information security measures in place when you are hosting virtual events to keep these criminals away from your network. If possible, ensure that you and your attendees use a private network to access the event. Private networks have an additional layer of security that makes it harder for hackers to infiltrate the event.

Firewalls and antivirus software are also crucial for securing virtual events. Firewalls can filter traffic in the network and block unauthorized users from gaining access. Antivirus software will help detect malicious software that hackers used to infiltrate networks. Make sure you ask all participants to install this software in their systems.

Always remember that executing a successful cybersecurity plan needs the cooperation of everyone in the network. Remind participants of simple measures they can use to deter attacks. 

5. Vet Your Supplier

A virtual event tech supplier should give you a comprehensive list of the privacy and cybersecurity measures that they have in place. If you find that the information is too technical for your skill level, seek the services of a cybersecurity expert. At the very least, find out about the custom registration links, encryptions, and the tech’s ability to deny or authenticate registrations. A supplier you can rely on should at least be implementing some security measures in their system.

Keep Virtual Events Private and Secure 

When you host a physical event, you have proper measures in place to protect and uphold the privacy of the attendees. You should do the same for virtual events. The fact that an event takes place over the virtual space doesn’t guarantee that the participants will be safe and enjoy their privacy. Intruders can still infiltrate the event and cause disruptions. Hackers might also breach the event and steal crucial data from you and the attendees. Start hosting safely by implementing the tips that we’ve shared today.

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Author: Gil Artmoore

Gil has spent the past decade working in various roles in IT departments for many businesses both small and large. Recently, Gil started writing out the things he has learned, experienced and witnessed in the small business and tech world during his career. He is eager to share his insights with the rest of the world.