Help attendees discover what makes your event special by adding detailed information to each session. Sched has a set of default fields (date, venue, description, etc.) and custom fields you can setup for your event. Now that we fully support unicode, use emojis to give your sessions extra character and descriptors.
- Attendee Capacity
- Upload an Image
- Upload a File
- Video Stream
- Custom Filters
- Custom Fields
- Custom Button
- Pinned Sessions
Title (Column B)
This is the name of a single talk, panel, happening, band, etc. that make up your overall event. Great session titles are concise and pique the interest of your attendees. Attendees can hover or click the session title to view further details. Sessions are grouped by time and listed in this order: Start Time (earliest to latest), End Time (earliest to latest), Session Type Name (A to Z) and Session Title (A to Z).
Speakers (Columns K, L, M, N, O, P)
Add profiles of participants speaking/presenting or sponsoring each session. If you’re adding sessions from the control panel, quickly import speakers using the spreadsheet template and select their name from the drop-down.
If you import the schedule spreadsheet with new speaker names, the profiles will be created and you can add additional details in your control panel.
Matching People in your Schedule Spreadsheet
If you’ve already added speakers to your site, make sure to use the same spelling in the schedule spreadsheet to attach the existing person to that session. Spelling errors will cause a duplicate speaker to be created.
Want to use “Presenters” instead of “Speakers” or “Partners” instead of “Sponsors”? Customize the roles to reflect your event’s lingo on Speakers and click the add button then click “Rename.”
Sessions display in chronological order on your public site. The time drop-downs provide a quick way to get to common times or you can type the exact time you need into the time box.
Date and Time Formatting in the Schedule Spreadsheet (Columns E and F)
Start and end times must be formatted as Month/Day/Year 12:00 clock (Example: 07/20/2020 1:30:00 PM or 07/20/2020 TBA).
Session start and end times default to 9am-10am on the first day of your event when these cells are left blank in the schedule spreadsheet.
Set Times Later (TBA)
You can check the box “set times later” to set the start and end to “TBA.” You can create these in the control panel by not adding a time when creating a session. Sessions with an unspecified time will display first on the public site.
Venue (Column Q)
Venues are the specific location your sessions take place, such as room or hall. We recommend putting the full venue name first, then the room number, for example: Austin Convention Center: Room 18A.
The venue field is not required and sessions can be added without specifying the location. You can make global changes to your venues on Schedule => Venues.
Venues will be set to “TBA” when you leave a session’s venue cell blank in the schedule spreadsheet.
Add an Address
Add a venue address to auto-create a Google Maps link which will be visible on the session details page.
Type (Column G)
Types are the color-coded way of categorizing your sessions. You can use your conference tracks or primary categories. We recommend using less than 10 types to keep your schedule easy-to-read for attendees. Types will display in alphabetical order.
Manage Session Types
Colors are automatically assigned to your session types. You can customize the colors on Settings => General. You can rename and remove types here. If a type is unused and has no sessions assigned to it, it will not show up in the public schedule. We recommend making color customizations after you’ve added at least one session for every type.
Attendee Capacity (Column I)
All sessions have unlimited capacity by default. You can set a capacity to limit the attendance of any session. This will also activate the attendance/waitlist features.
If a capacity limit has been hit, the session changes to “Waitlist” mode and informs further attendees that they are not guaranteed a spot but are in line if one opens up. You can disable the waitlist feature on Settings => General.
Description (Column J)
Add a description of the session here — perfect for including what attendees should expect to learn at the session. In the spreadsheet, you can use paragraph, link, and bold tags. The description is limited to 8192 characters.
Add a Link in the Description Field
- Go to Schedule => Sessions.
- Click the session title you’d like to edit.
- Go to the “Edit” tab.
- Click the “Insert/edit Link” button.
- Enter the URL and make sure you set the target to “Open link in a new window,” then click “Update.”
Upload an Image (Column Q)
Add a poster or visual preview of content to help a session standout. Using the session add form you can upload an image. If you have the images hosted on your own server, include a direct link in the schedule spreadsheet. Images must be a JPG/GIF/PNG and we recommend at least 640px wide.
Upload a File
Add presentation files for attendees to download and access during the session. Files can be any type and have a maximum file size of 50MB. You can add files from the session add form but not the schedule spreadsheet.
Attendees download files from the session details page. The file name is visible, so make sure to name the file something straightforward.