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Zoom is often used in conjunction with Sched for hosting a virtual event. Below we have outlined how to set up and manage this. If you have questions about using Zoom with Sched you can Contact Us. If you have any questions related to the features or plans & pricing of Zoom, please refer to the Zoom Help Center.
Note: Access to this virtual content will not be available directly via the iOS (Apple) mobile app, due to restrictions imposed by Apple on their App Stores around virtual / hybrid events. Attendees will still be able to access this content via a web browser, on any device. There will be a note that shows within the session listing in the mobile apps directing your attendees to this content.
We recommend having no registration required in Zoom. You will still be able to manage access in Sched with our Privacy Controls.
Provide access to Zoom from your Sched event by adding the link (URL) for a Zoom Meeting or Webinar into the Video Stream Field of sessions you’ll be hosting on Zoom.
Pro Tip: Set your Privacy Controls in Sched to manage who can have access to your Zoom Meetings/Webinars and to choose when this access will become available.
Zoom Meeting/Webinar Link Examples:
When using video-conferencing unwanted, disruptive intruders may log into your video conference. We recommend that you have attendees wait in the virtual lobby where a host has to let them in, restricting entry to those that should not be there.
If an individual is disrupting the video-conference, you can take these actions:
Attendees will be able to access your Zoom Meeting or Webinars via a ‘Video Stream’ or ‘Open Zoom’ button that will show for attendees in the session listings on your Sched event.
You can view screenshots below of how this appears on the web and mobile apps.
We recommend to test your Zoom sessions within Sched prior to your event. If you run into any issues or have any questions while testing, contact us. We’re always happy to help you test your event settings.
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