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Note: the ability to add sponsors and exhibitors to your event is available on our Plus and Premium Plans. Contact us if you would like to upgrade your plan
Each listing gets a full profile page that includes a photo/logo, company info, and links. Manage this data yourself or include an email address and let sponsors and exhibitors edit their own profile. This reduces the amount of email you have to deal with and you can make changes at any time.
Rename the “sponsors” label to something else like “Partners” or “Supporters.” Go to Sponsors and click the add button then click “Rename.”
The sponsor profile avatar is square. We recommend resizing rectangular logos before uploading them to sponsor profiles. (640 x 640 pixels is best).
Use the sponsor spreadsheet in Microsoft Excel to add all of your sponsors at once. We recommend doing the initial importing with the spreadsheet and then managing ongoing changes through your control panel.
You can export and re-import at any time. Some organizers choose to make changes in the sponsor spreadsheet and re-import throughout the event. This will overwrite any changes made in the control panel, so make sure your team sticks to one strategy.
Tips for Using the Spreadsheet Template:
Go to Sponsors and click the exports button. Then go to API to view documentation about the User: Add API Method to create sponsors for your event.
Sponsor’s company name.
The sponsor contact’s email address. This is never publicly visible to attendees. It is only used when sending out invites and notifications that you choose to send. IMPORTANT: If a sponsor or exhibitor is also a speaker or an attendee, the email address on their sponsor or exhibitor profile will need to be different from the one on their speaker/attendee profile.
You can pre-assign an account password. We recommend using Sched to send an event invite to let them choose their own password. If the person has logged in using Sched before it is not possible to overwrite their password and this field will be ignored.
Since the name field will be the company you can skip this field or include a parent company.
This field may not apply and is optional.
Sponsor’s company website.
If your sponsors are from all over the globe, you should include where they are located.
Embed a live stream, webinar/meeting or pre-recorded video. Include promotional videos or online networking opportunities. Allow your attendees to live chat with sponsor representatives.
Short description to pique your attendees’ interest. This is a great place to include how the sponsor is supporting your event.
Sponsor’s logo. If you have one hosted on a server, you can include a direct link. You can also upload a photo in your control panel after you’ve imported. Requirements: JPG, PNG, or GIF. We recommend at least 640×640 pixels.
You can use bulk actions to remove or invite more than one sponsor listed in your directory.