This is a guide for using Sched to manage session registration for your event. Once someone has completed event registration they will then be able to select / register for sessions on your event. You can use different controls to help manage this.
Session Registration Controls #
You have the option to use controls to help manage session registration
Capacities and Waitlists #
Set capacities on sessions to limit the number of attendees who can register:
- Go to the Schedule section in your event Control Panel
- Find the session you would like to set a capacity on and click Edit
- Fill in the Capacity field
- Click Publish or Save As Draft
Update session capacity labels that indicate to attendees when a session has a capacity set, when it is 75% full and when it is full:
- Go to Settings > General in your event Control Panel
- Go to Session Capacity Labels
- Click Edit to update the text of these label
Allow session capacity labels to show before someone is logged into your event:
- Go to Settings > General in your event Control Panel
- Scroll down to the Attendance section
- Select the Display capacity labels when logged out toggle
Enable waitlists to allow attendees to join a waitlist if the session is full:
- Go to Settings > General in your event Control Panel
- Scroll down to the Attendance section
- Select the Enable Waitlists toggle
- Edit Message to modify the message shown to attendees when they are added to a waitlist
Double Booking #
Prevent or allow double booking to decide if attendees are able to select / register for sessions that are occurring at the same time:
- Go to Settings > General in your event Control Panel
- Scroll down to the Attendance section
- Select or de-select the Allow double booking in the same time slot toggle
Freeze Attendee Schedules #
Freeze attendee schedules to prevent all attendees from adding or removing themselves from sessions:
- Go to Settings > General in your event Control Panel
- Scroll down to the Attendance section
- Select the Freeze attendee schedules from changes toggle
Pin Session #
Pin a session if you would like a session they show in all attendees’ schedules:
- Go to the Schedule section in your event Control Panel
- Find the session you would like to pin and click Edit
- Scroll down and select the Pin Session toggle
- Click Publish or Save As Draft
Things To Keep In Mind #
- These session registration control features are available on our Plus and Premium Plans.
- You can also add session capacities and pin sessions via the Spreadsheet Import
- Pinned sessions display on all attendees’ schedules but it does not register them for that session.
Reporting #
Access the session registration data for an individual attendee:
- Go to the Attendees section in your event Control Panel
- Find the Attendee
- Click on their Name
- Go to the Schedule tab to view data
Access the session registration data for an individual session:
- Go to the Schedule section in your event Control Panel
- Find the Session
- Click on the Session Title
- Go to the Attendees tab to view data
Access the session registration data for an all attendees / sessions:
- Go to your Settings > Attendees or Sessions in your event Control Panel
- Click on the Cloud Icon to access Exports
- Here you will find a number of useful Reports related to session registration