Zoom is often used in conjunction with Sched for hosting a virtual event. Below we have outlined how to set up and manage this.
If you have questions about using Zoom with Sched you can Contact Us
If you have any questions about the functions of features of Zoom, please refer to the Zoom Help Center
- Getting Started With Zoom
- Adding Zoom Access in Sched
- The Attendee Experience
- Limitations of Embed
- Helpful Zoom Support Guides
GETTING STARTED WITH ZOOM
- You will need a Zoom account with the appropriate plan. Visit Zoom Plans & Pricing to signup and pick a plan.
- Decide if Zoom Meetings or Webinars are going to best suit the needs of your event. Read more at Zoom Meeting vs Webinar Comparison.
- Create your Zoom Meetings or Webinars:
We recommend having no registration required in Zoom. You will still be able to manage access in Sched with our Privacy Controls.
- Add the Zoom Meetings or Webinars to your sessions. Steps outlined below.
ADDING ZOOM ACCESS IN SCHED
Provide access to Zoom from your Sched event by adding the link (URL) for a Zoom Meeting or Webinar into the Video Stream Field of sessions you’ll be hosting on Zoom.
- Log into your Zoom account at zoom.us/signin.
- Go to the Meetings or Webinar sections.
- Click on each individual Meeting/Webinar to see the link displayed. This will appear differently, depending on your Zoom settings (see screenshots below).
- Add the Zoom links to the Video Stream Field in your sessions on Sched. Do this directly via the Schedule section in the Control Panel or by using our Spreadsheet Upload option.
Pro Tip: Set your Privacy Controls in Sched to manage who can have access to your Zoom Meetings/Webinars and to choose when this access will become available.
Zoom Meeting/Webinar Link Examples:
- Zoom Meeting (without registration required)
- Zoom Meeting (with registration required)
- Zoom Webinar (without registration required)
- Zoom Webinar (with registration required)
THE ATTENDEE EXPERIENCE
Depending on your Zoom Meeting/Webinar settings and the device being used to view sessions, attendees will be able to access Zoom through Sched three different ways:
- Embed: Zoom will be embedded within the session. Attendees can log into Zoom without navigating away from the page. There will also be an “Open Zoom” button which will open the Zoom application to log into the session. View a Sched session with Zoom Webinar / Meeting (Embedded).
- Button Only: If you have required registration in Zoom for the Webinar/Meeting, a “Video Stream” button will display. View a sample Sched session with Zoom Webinar / Meeting (with Registration Step).
- Sched App: If attendees are accessing via the Sched Apps or your event app built by Sched a “Video Stream” button will display for attendees to click and open Zoom.
LIMITATIONS OF EMBED
How Zoom displays will be dependent on the device and browser being used. As Zoom is continually updated and improved, some of these functionalities are subject to change. We do our best to keep up with those changes and document them here. Review Zoom’s support section regularly as well here.
Always test your Zoom sessions within Sched prior to your event. If you run into any issues or have any questions while testing, contact us. We’re always happy to help you test your event settings.
We recommend reviewing the available Zoom Support Guides for more information and have compiled a few here for quick reference:
Related searches: Zoom, Streaming, Video Streaming, Live streaming, Video, Webinar